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How do I verify my account as an incorporated partnership (GbR or Grundstücksgemeinschaften)?

Understanding Incorporated vs. Unincorporated Partnerships

Important: Know the difference

An incorporated partnership is registered in a trade or commercial register (such as the Handelsregister in Germany) and is a separate legal entity. Examples include KG, OHG, GmbH & Co. KG, and limited partnerships.

A GbR (Gesellschaft bürgerlichen Rechts) or Grundstücksgemeinschaften may be either incorporated or unincorporated depending on whether they are registered in the commercial register.

Rule of thumb: If your partnership has a Handelsregisternummer (DE) or is listed in any official commercial register, you are an Incorporated Partnership and must onboard as an Organization.

Who Can Complete This Verification?

Important: This process can only be completed by the host (the primary holder on Holidu).

Supported Entity Types

The following incorporated partnership types are supported:

  • GbR (Gesellschaft bürgerlichen Rechts) — when registered in the commercial register
  • Grundstücksgemeinschaften — when registered as an incorporated entity
  • KG (Kommanditgesellschaft)
  • OHG (Offene Handelsgesellschaft)
  • GmbH & Co. KG
  • Other registered partnerships in your country's commercial register

Step 1: Prepare Your Documents

Before You Start: Have These Ready

  • Commercial register extract (Handelsregisterauszug or equivalent) showing your registration number and all partners
  • Constitutional document (partnership agreement or contract)
  • ID documents of all legal representatives or partners with significant ownership (passport, national ID card, or driver's license)
  • Tax ID document (if applicable)
  • Recent bank statement for payout verification

Step 2: Verify Your Partnership Details

Log In to Your Holidu Account

  1. Log in and navigate to the Account tab
  2. Click Validate to start the verification process
  3. Select Organization as your account type
  4. Select Incorporated Partnership as your company type

Enter Your Partnership Information

2a. Primary Partner/Legal Representative Details

  • Provide details of the person signing with Holidu
  • This person must complete identity verification via Onfido
  • This person becomes the Primary Partner

2b. Partnership Registration Details

  • Enter the registered partnership name exactly as it appears in the commercial register
  • Enter your commercial registration number (Handelsregisternummer)
  • Provide the registration authority and location
  • Upload your commercial register extract

2c. Upload Constitutional Document

  • Upload your partnership agreement or contract establishing the incorporated partnership
  • The document must clearly show all partners and their roles
  • The document must be current and accurately reflect the partnership structure

Step 3: Add Partnership Members

List All Partners and Decision-Makers

Before You Start: Have These Ready

  • Address details of all decision-makers and legal representatives
  • ID documents for each partner (passport, driving license, or national ID)
  • Ownership percentage for each partner

Steps:

  1. The Primary Partner is already listed
  2. Click Add another partner for each additional member with significant ownership or control
  3. For each partner:
    • Select entity type (typically Individual)
    • Indicate if ownership is greater than 25%
    • Provide control rights (if applicable)
    • Enter personal details and address
    • Submit partner information
  4. Repeat until all significant partners are added

Verify Identity of Partnership Members

Choose One of Two Methods:

Instant Verification (Recommended)

  1. Select the country of document issuance
  2. Select document type (passport, driving license, or ID card)
  3. Scan the QR code with your phone
  4. Take clear photos of both sides of the document
  5. Verification occurs immediately

Manual Upload

  1. Choose the document type
  2. Upload high-quality photos of the front and back of the document
  3. Click Next to submit
  4. Verification can take up to 72 hours

Step 4: Upload Additional Required Documents

Commercial Register Extract (Required)

  • Obtain a recent extract from your commercial register (Handelsregisterauszug for Germany)
  • The extract must show:
    • Partnership name
    • Registration number
    • All registered partners
    • Registration date
  • The extract should be issued within the last 12 months

Partnership Agreement (Required)

  • Upload your constitutional document or partnership agreement
  • Must be signed by all partners
  • Must clearly establish the partnership structure and roles

Tax ID Document (If Required)

  • Upload documentation showing your tax ID or business registration
  • This document must be issued by your country's tax authority

Step 5: Verify Your Payout Details

Bank Account Requirements

  • The bank account must be in the name of the registered partnership
  • Alternatively, it can be a business account belonging to all members of the partnership
  • The account holder's name must match the partnership name you registered

Choose Your Verification Method

Instant Verification (Recommended; not available in all countries)

  1. Search and select your online banking provider
  2. Log into your bank account via Tink, our trusted banking partner
  3. Your banking login details are not stored by Holidu — they are used only for verification
  4. Verification occurs immediately

Manual Verification

  1. Enter your bank details (IBAN and account holder name)
  2. Upload a recent bank statement (issued within the last 12 months)
  3. The statement must clearly show:
    • The partnership name or account holder name
    • IBAN or account number
    • Bank location (for non-EU residents)
  4. Click Next to submit
  5. Verification can take up to 72 hours

Step 6: Review and Submit

  1. Review all the information you have provided
  2. Ensure all details match across your documents
  3. Verify that partner names and addresses are consistent
  4. Click Submit to complete the verification process

What Happens Next?

Verification Timeline

  • If you used Instant Verification for bank details: Status updates immediately
  • If you used Manual Upload for documents or bank details: The process can take up to 72 hours
  • Full verification completion: Please allow up to two weeks for the complete process

Status Updates

  • Your verification status will appear as In Review in your Holidu account
  • Our specialized team will review your submitted data together with our payment partner
  • You will receive email updates as your verification progresses
  • Monitor your email inbox for any requests for additional information

Tips for a Smooth Verification Process

  • Check Document Clarity: Ensure all documents are clear, well-lit, and fully legible
  • Verify Consistency: Confirm that all information matches across documents, especially names, addresses, and registration numbers
  • Use Current Documents: Provide the most recent versions of all documents (typically within 12 months of issuance)
  • Complete Information: Ensure all required fields are filled in before submission
  • Monitor Your Email: Watch your inbox for updates or requests for additional information
  • Double-Check Bank Details: Verify that your bank account information is correct before submission

Frequently Asked Questions About This Process

Can I start the verification process if I haven't registered my partnership yet?

No. You must first register your partnership in the commercial register of your country. You will need your commercial registration number and a current extract from the register to proceed with verification on Holidu.

What if my partnership documents are in a different language?

For non-English documents, our team may request a certified translation. Contact our support team through the Holidu Assistant in your account if you have questions about language requirements.

Can I use a personal bank account for payouts?

No. Your bank account must be registered in the name of the partnership or be a business account belonging to all members. Personal accounts cannot be used for partnership payouts.

What should I do if my verification is rejected?

If your verification is rejected, you will receive specific information about which documents or details need to be corrected. Use the Holidu Assistant in your account to contact our specialized team for guidance on resubmitting your application.

How long does the entire verification process take?

The timeline depends on the verification methods you choose. Instant verification can be completed immediately, while manual uploads may take up to 72 hours. The full verification process typically takes up to two weeks.

Can multiple people manage the verification process?

No. Only the primary host (the primary holder on Holidu) can complete and submit the verification process. However, you may prepare documents with other partners before submission.

Get Support

Use the Holidu Assistant in your account to reach our specialized team. Our local teams know your market and local documentation requirements — they are here to help in your language.

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